Every organization needs records. Records are created, kept and managed for many purposes: as a source of business information; as a basis for decision making; as records of policy or precedents; for accountability and auditing purposes; as evidence of legal rights and obligations, etc.

The work of records management is responsible for the systematic control of the creation, maintenance, use, and disposition of current records. Records are not just instruments used to accomplish the work of an organization, they are also vital resources, like manpower, money and property, without which no organization can function properly. Similarly, as resources, they require constant managerial attention and management with professional expertise.

This programme helps business firms and organizations to plan and set up proper policies, procedures and systems to manage their organizational records in diverse formats or media to support their corporate and business needs.  Administrators and officers responsible for strategic planning, resources allocation, office management and information management work will find this course most relevant.

檔案管理是有系統地管理日常使用的檔案，由它的產生、維護、使用及致銷毀。檔案是機構管治的重要工具，作為機構的訊息資源，提供重要資料作為策劃的基礎、問責的憑證、配合法制的要求保留憑證。與人力及財政資源一樣，檔案亦是機構的珍貴資源，需要專業管理。

本課程旨在協助商業機構及非牟利組織策畫和實施合適的檔案管理方案、 政策和系統來管理不同類型的檔案以支援業務需求；適合負責規劃、資源調配、營運管理和資訊管理工作的行政人員修讀。

Programme Topics

1. Records Management Methodologies
2. Active and Inactive Records Management
3. Records Classification and Arrangement
4. Electronic Records Management
5. Planning and Implementing Records Management Program

課程內容

1. 檔案管理理論及方法
2. 現行檔案及非現行檔案管理
3. 檔案的分類及排序
4. 電子檔案管理
5. 策劃及實施檔案管理方案

Certificate will be awarded to students who have successfully satisfied assessments (e.g. class exercises and group project) and attendance requirements (70%).
 

Chief Lecturer

The Chief Lecturer of this Executive Certificate course is Professor Simon F. K. CHU, administrator and educator of great renown in records and archives management. Professor CHU was educated in Hong Kong, Canada and UK where he obtained his degrees in History (BA and MA), Information Science (MLIS) and Law (LLB). Professor CHU is the former Director of the Hong Kong Government Records Services and has worked for the Services for over 20 years. He has also held executive positions in a number of local, national and international committees responsible for archival and heritage programs in UNESCO, International Council on Archives (ICA), East Asian Regional Branch of ICA (EASTICA), Chinese National Documentary Heritage Program, etc.. Professor CHU is currently Adjunct Associate Professor of the Hong Kong University and the Chinese University of Hong Kong; he is also Honorary Course Director and Adjunct Associate Professor of HKU School of Professional and Continuing Education.

• Tuesday, 7:00pm - 10:00pm

• 20 meeting(s)
• 3 hours per meeting

• HKU SPACE Learning Centre

• Course Fee : HK$11,000

Applicants should hold :

• a bachelor's degree; or
• an associate degree/higher diploma or equivalent, with at least 2 years of work experience

Applicants with other equivalent qualifications and relevant work experience will be considered on individual merits.

Application Form Download Application Form

1. All applicants are required to complete one Application Form (SF26) and, either submit them in person or post them to Ms Katrina Knip, College of Life Sciences and Technology, HKU SPACE, at any of the HKU SPACE Enrolment Centres.
2. All applications, either by post or in person must be accompanied by:
   1. Certified photostat copies of full educational certificates and transcripts.

Note: When submitting your application in person at any of the HKU SPACE enrolment centers, please bring along the originals of your educational certificates / transcripts for certification.  If you are posting your application, please arrange to bring the originals of the relevant documents for certification at any of HKU SPACE Enrolment Centres before the commencement of classes.