FAQs about HKU SPACE Vaccine Pass - HKU SPACE
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FAQs about HKU SPACE Vaccine Pass

GENERAL | STUDENTS | STAFF | PART-TIME TEACHERS

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GENERAL

1.

Q: Why is HKU SPACE introducing a “Vaccine Pass” policy?
 
A: The School follows HKU policy which aligns with the Government’s Vaccine Pass policy and introduced the HKU SPACE Vaccine Pass and Campus Access in accordance with public and health policies.
 
Throughout the pandemic, a key priority for the School is to implement measures that would minimise the risk of COVID-19 transmission in learning centres and offices and help keep the HKU SPACE community safe.  We require all staff and students, other than those medically exempted, gaining access to School premises to be vaccinated, as it is the most effective way to safeguard our health against the COVID-19 virus.

Starting from 30 April 2022 (Phase Two), for the purpose of the Vaccine Pass policy, anyone wishing to enter the HKU SPACE premises / HKU campus must present their vaccination records, exemption certificates and / or recovery records using the LeaveHomeSafe (LHS) mobile application by scanning the venue QR code at the entrances.
 
2.
Q: Who are required to observe and what are the latest measures of HKU SPACE Vaccine Pass policy?
 

A: The latest measures apply to all persons entering the HKU SPACE premises or HKU campus.  Starting from 28 February 2022, except for those with a certified medical exemption or children under 12 years of age, anyone wishing to enter these venues will need to comply with the access control measures of the School to be implemented in three phases as follows:

 

Phase One (starting from 28 February 2022)

  • Be fully vaccinated against COVID-19 (two doses of recognised COVID-19 vaccines plus at least 14 days) or
  • Have received one dose of the COVID-19 vaccine plus a negative COVID-19 test result taken within the previous seven days.
  • Children aged from 5 to 17 are only required to receive one dose of a recognised vaccine.

Phase Two (starting from 30 April 2022) with the use of LHS mobile app

  • Be fully vaccinated against COVID-19 (two doses of recognised COVID-19 vaccines plus at least 14 days) for persons aged 18 or above.
  • Two doses of recognized COVID-19 vaccines for persons aged from 12 to 17 and who have taken the first dose for more than six months. If the persons are still within six months from receiving the first dose, they must receive the second dose before the end of the six-month period.

Phase Three (starting from 31 May 2022) with the use of LHS mobile app

  • Three doses of a recognised vaccine for those aged 12 or above and who have taken the second dose for more than six months. If the persons are still within six months from receiving the second dose, they must receive the third dose before the end of the six-month period.

*Those who have been assessed by a doctor as being medically unsuitable for vaccination will have to use the LHS mobile app showing the medical certificate QR code or present a medical certificate to gain access to HKU campus or HKU SPACE premises throughout the above three phases.

 
3.
Q: What does it mean by ‘fully vaccinated’?
 
A: In determining whether one is “fully vaccinated”, reference should be made to the Government’s list of recognised COVID-19 vaccines and doses (https://www.coronavirus.gov.hk/pdf/list_of_recognised_covid19_vaccines.pdf).  As this list is updated, new links will be posted on the School website.  One will only be considered as “fully vaccinated” 14 days after receiving the required doses of a recognised vaccine.  The requirement to have the third dose for access will apply by 31 May 2022 (Phase Three).  See also Q2.
    
4.
Q: What will be the format and validity period of a medical certificate for people who cannot take the COVID-19 vaccine?
 
A: Only medical certificates in the standard format
(https://www.coronavirus.gov.hk/pdf/COVID-19_Vaccination_Medical_Exemption_Certificate_Template.pdf) issued by a registered doctor or hospital will be accepted for the purpose of the Vaccine Pass.  The list of registered medical doctors can be accessed at http://www.mchk.org.hk.  For the avoidance of doubt, medical certificates issued by registered Chinese medicine practitioners and other healthcare professionals (e.g. chiropractors and physiotherapists), irrespective of whether they are issued by the Hospital Authority, a Government or private hospital/clinic, will not be accepted.
 
Another point to note relates to the validity period of medical certificates regarding a person’s unfitness to receive vaccination.  Considering that some medical certificates may have been issued some time ago since the official launch of the Government’s COVID-19 Vaccination Programme in late February 2021, and the assessments and/or recommendations therein may have expired, the School will only accept certificates issued by a registered medical doctor or hospital on or after 1 October 2021.
 
For medical certificates with a specified validity period regarding a person’s unfitness for receiving vaccination, the relevant medical assessment/recommendation will be considered valid throughout such specified period.  Where no validity period is specified, the medical assessment/recommendation will be considered as valid for up to three months from the issue date, or up to the date when a recall appointment/re-appointment is scheduled, whichever date is the earlier.
 
See also Q2 for details of vaccination requirements.
 
5.
Q: How do I store and display the vaccination record, exemption certificate or recovery record QR code in the LHS mobile app?
 
A: Please see the demonstration video / steps by the Government’s Information Services Department at
6.
Q: I have a medical condition with a doctor’s certificate. How can I upload it to the system?
 
A: You can upload your Medical Exemption Certificate issued by either private doctors or doctors from the Hospital Authority to the LHS mobile app.  See also Q5.
 
7.
Q: I received the first and second doses in my home country and the third dose in Hong Kong. How can I upload my vaccination record to the system?
 
A: Please visit  https://www.covidvaccine.gov.hk/pdf/nonlocalvaccFAQs_ENG.pdf for instructions to undergo an online declaration for vaccinations received outside Hong Kong. After successful submission, you will receive a QR code and you can upload it to LHS to gain access to campus.  See also Q5.
 
8.
Q: Are paper or electronic versions of my vaccination records accepted if I experience issues with uploading them to the LHS mobile app?
 
A: Yes, you can either show a paper version or an electronic copy of your vaccination records from your mobile phone to security staff at the entrance to gain access to campus.
 
9.
Q: What do I do if the LHS mobile app crashes or shows an error message when I try to upload the vaccination record of my second or third dose?
 
A: Please check if the LHS mobile app and your phone operating system are both up to date. If they are updated, try reinstalling the app and report any bugs to the app developers; or present a paper vaccination record to the security staff if the issue persists.
 
10.
Q: How do I update the vaccination record for jabs received in Mainland China?
 
A: Please visit  https://www.covidvaccine.gov.hk/pdf/nonlocalvaccFAQs_ENG.pdf for instructions to undergo an online declaration for vaccinations received outside Hong Kong. After successful submission, you will receive a QR code and you can upload it to the LHS mobile app to gain access to campus.
 
11.
Q: How should the LHS scanning requirement apply to people who do not have a smartphone and are unable to use the app?
 
A: Anyone who does not have a smartphone or is unable to use the LHS mobile app can present their vaccination record or exemption certificate in paper form to the security staff at the entrances to gain access to campus.
 
12.
Q: What if I have questions about the LHS mobile app?
 
A: Anyone encountering difficulties in using the LHS mobile app can seek assistance from the mobile support stations of the Office of the Government Chief Information Officer (OGCIO).

For more details, please visit: https://www.info.gov.hk/gia/general/202202/17/P2022021700286.htm?fontSize=1&fbclid=IwAR3Bm3ZsEjTF-8KgpmYZmunLS1SBPq9Oeime_UfWL4jmZoO2Vnl9cenINFw
 
13.
Q: What kind of proof or record (as vaccine exemption) is required to show that I am a recovered person previously infected with COVID-19?
 
A: Recovered persons can present relevant proof of recovery or infection, such as:
  • discharge letter
  • SMS/electronic/paper record of positive nucleic acid test result issued by the Government or private laboratories recognised under the Laboratory Recognition Scheme of the DH
  • SMS/electronic record of completed declaration on DH’s “Declaration System for individuals tested positive for COVID-19 using Rapid Antigen Test”
  • isolation order issued by the DH
  • other recovery records issued by the Government or the Hospital Authority.
A photograph showing a positive rapid antigen test result alone cannot serve as a valid recovery record. The person concerned should report the test result to the DH through the “Declaration System for individuals tested positive for COVID-19 using Rapid Antigen Test”.

Recovered persons holding a medical exemption certificate issued by a doctor can be exempted from the vaccination requirements of the HKU SPACE Vaccine Pass within the validity period of the medical exemption certificate.

Entrants are encouraged to use the Vaccine Pass for campus access to save time and reduce contacts.  To facilitate the use of the Vaccine Pass by recovered persons, they can download the recovery record QR code through the COVID-19 Electronic Vaccination and Testing Record System of the Government (https://www.evt.gov.hk/portal/en/).  Recovered persons can also choose to download the recovery record QR code using “iAM Smart” or the latest version of “eHealth” mobile applications.

See also Q2 for details of vaccination requirements.
 
14.
Q: I have recovered from COVID-19 infection. Can I be exempted from the vaccination requirements?
 
A: 
Implementation Date

Phase One

28 February – 29 April 2022

Phase Two

30 April – 30 May 2022

Phase Three

From 31 May 2022 onwards

Recovered persons aged 12 or above within 6 months from recovery No additional dose required
Recovered persons aged 12 or above with 2nd or 3rd dose before COVID-19 infection No additional dose required
Recovered persons aged 12 or above after 6 months from recovery (i) Not vaccinated before COVID-19 infection 1st dose

(i) 1 dose if within 6 months from 1st dose
(ii) 2nd dose, if after 6 months from 1st dose

*2nd dose not required for persons aged 12 – 17 who took Comirnaty (BioNTech) as 1st dose

(ii) Received 1st dose before COVID-19 Infection No additional dose required 2nd dose

*2nd dose not required for a person aged 12 – 17 who took Comirnaty (BioNTech) as 1st dose
15.
Q: I have recovered from COVID-19 but have missed the deadline of reporting to the Government. How can I enter the campus without proof of recovery or infection?
 
A: Please call the CHP’s automated system at 1836 119 for advice and to obtain official proof of exemption.
 
16.
Q: How will my vaccination data be protected by the School?
 
A: Personal data is protected by the prevailing School policy in compliance with the Personal Data (Privacy) Ordinance.
 
17.
Q: Can I simply show my vaccination record, medical exemption certificate or proof of recovery / infection to a security guard?
 
A: Yes.  You can present original copies or photocopies of vaccination record, medical exemption certificate and proof of recovery / infection.  However, entrants are encouraged to use the LHS mobile app of the Vaccine Pass for campus access to save time and reduce contacts.
 
See also Q2 for details of vaccination requirements.
 
18.
Q: I was tested positive when I took a COVID-19 Rapid Antigen Test (RAT) at home.  Can I have access to the premises of HKU SPACE?
 
A: No, if you were self-tested positive for COVID-19 via RAT, please make sure you report the positive test result to the "Declaration System for individuals tested positive for COVID-19 using Rapid Antigen Test" of the Department of Health (DH).  Pending further advice from the DH, please immediately self-isolate to avoid passing COVID-19 on to other people.  If you are feeling unwell, please seek medical advice.  For staff, please keep your supervisor informed of the instructions that you receive from the DH as soon as they are received or revised; the precise working arrangements will be worked out on a case-by-case basis.
 
STUDENTS
19.
Q: I am a full-time student of Community College and am self-tested positive via RAT. Can I have access to the premises of HKU SPACE?
 
A: No. You are required to report the positive test result to the "Declaration System for individuals tested positive for COVID-19 using Rapid Antigen Test" of the Department of Health (DH) and at the same time report to the Community College for study arrangements.
 
20.
Q: I would neither get vaccinated nor possess a medical proof of being unsuitable for vaccination.   If I have to sit an examination for my course, can I opt for online examination instead?
 
A: No.  The mode of examination will not be changed to online.  You will be considered absent if you do not sit examination taking place at the designated venue because you are not fully vaccinated.
 
21.
Q: I need to go to the HKU campus to attend classes or use the facilities there. What should I do to gain access to the HKU campus?
 
A:You are required to use the LHS mobile app to gain campus access.

See also Q2 for details of vaccination requirements.
 
22.
Q: I have been vaccinated in my home country. Does HKU SPACE recognise vaccines administered outside Hong Kong?
 
A: See Q7.
 
23.
Q: Are students registered with special education needs exempted from HKU SPACE Vaccine Pass?
 
A: No.
 
24.
Q: When I was admitted to the programme, the School did not indicate in the application form or promotion materials that students are required to be vaccinated.  Can I be exempted from taking the vaccine?  Why does the School impose this compulsory arrangement in the middle of the study period?
 
A: No, you will need to fulfill the requirements detailed in Q2 in gaining access to HKU SPACE learning centres and the HKU campus.
 
25.
Q: Do I have to be fully vaccinated if I participate in sport programmes / student activities outside HKU SPACE learning centres?
 
A: To participate in any activities organised by the School, you must comply with the vaccination requirements of the School and the venue management where appropriate. See also Q2.
 
26.
Q: If I am participating in clinical practicum / internships that is a required component of my course, does HKU SPACE Vaccine Pass apply to me?
 
A: Yes.  Most of the Government and health care organisations require students to use LHS mobile app or provide proof of vaccination / recovery / infection / negative COVID self-test results.  See also Q2.
 
STAFF
27.
Q: I am a part-time staff.  Do I need to be fully vaccinated?
 
A: Yes. See Q2 and Q3.
 
28.
Q: How can my spouse and dependent children access UHS on the HKU campus?
 
A: Please use the LHS mobile app.  See also Q2.
 
PART-TIME TEACHERS
29.
Q: I only enter HKU SPACE learning centres once a week for teaching.  Do I still need to be vaccinated?
 
A: Yes.  See Q2.
 
30.
Q: I am currently teaching for HKU SPACE.  I would neither get vaccinated nor possess a medical proof of being unsuitable for vaccination. Can I opt to deliver my teaching online instead?  If I am denied access to HKU SPACE learning centres to deliver classes, will my appointment be ceased?
 
A: No.  Regarding your appointment, please contact the relevant Programme Leader.
 
31.
Q: I have been vaccinated in my home country.  Does HKU SPACE recognise vaccines administered outside Hong Kong?
 
A: See Q7.
 
32.
Q: I need to go to HKU campus for teaching and to HKU libraries regularly.  How can I access the HKU campus?
 
A: You are required to use the LHS mobile app.  See also Q2.
 
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